What's in VIPOutreach
One inbox for every mailbox your team uses, with the people, companies, tasks and deals behind each email.
Team inbox
Mail is a full mail client for every mailbox your team connects, with all of them in one inbox.
Every mailbox
Gmail and Google Workspace, Outlook and Microsoft 365 connect with a sign-in. Any other mailbox connects with IMAP and SMTP.
All inboxes in one view
See the new email from every mailbox together, or open one mailbox with its own folders.
Search everything
One search covers every mailbox you can read.
Tags, stars and snooze
Tag and star conversations, and snooze one until the day you need it again. Reminders tell you when something is due.
Snippets and signatures
Keep snippets for the answers you give every week. Each From address has its own signature.
Notifications
Choose what you hear about right away, what comes in a digest and what stays quiet.
Working together
Mailboxes belong to your account, and you share each one with the people who answer it.
Shared mailboxes
Share a mailbox with the people you pick, and decide who may send from which of its addresses.
Assign conversations
Assign a conversation to a teammate. Everyone has a view of what is assigned to them.
Internal notes
Leave a note on a conversation for your team and @mention a colleague. Notes are never sent to the customer.
No double replies
When a teammate is viewing or already replying to a conversation, the others see it.
Follow a conversation
Follow a conversation to hear when someone replies or it moves to another person.
Activity
Each conversation shows who assigned, tagged or answered it, and when.
Contacts, tasks and deals
Behind every email is a person and a company. VIPOutreach keeps them, their history and what comes next in one place.
People and companies
Each person and company has a page with their emails from every mailbox, and their tasks are there as well. Filter the People and Companies lists and export them as CSV.
Your own fields
Define fields like Topic or Budget once, fill them in and filter your lists by them.
Log contact
Use Log contact to record a call, a meeting or a message on another channel. Add a proof link and a task for the next step.
Tasks
A task is a next step with someone to do it, a due time and a reminder. It can link to the conversation.
Deals
A deal moves from Talking to Proposal sent to Won or Lost, with a one-off, monthly or hourly value. The Deals page adds them up.
Results
Record what a conversation led to, for example a meeting booked or a post that went live, with a link and a value. The Results tab shows the totals per month.
Projects and roles
Projects keep clients and websites apart, and roles decide who sees what.
Projects
One project per client, brand or website. The project switcher shows one or all of them.
Roles
The roles are owner, admin, member and viewer. Members and viewers can be limited to the projects you select.
Credit limits
Set a monthly credit limit for the whole account, a project or a campaign. The Credits page shows what each project used.
Handover
When someone leaves, their conversations, tasks, deals and campaigns move to another person.
Privacy requests
Under Settings you find, export or delete what you store about one email address.
AI and API
Drafts in your voice
AI writes a reply or a new email in your own voice, from the conversation and what you tell it. You read and change it before it is sent.
Reply types
AI can suggest what kind of reply came in, like Interested or Question, and you accept or change it.
The Assistant
Ask questions inside the app, and the Assistant can act for you after you confirm. It is part of the paid plans.
API, CLI and MCP
There is a REST API, a command line tool and an MCP server for Claude and other assistants.
Same access as you
Each key or connection acts as the person who approved it, with their role, their projects and their mailboxes.
Campaigns
When you write the same kind of email to several people, a campaign holds the first email and the follow-ups and sends them from the mailbox you choose.
Templates and placeholders
Placeholders fill in the name and the site. Save emails as templates and use them in any project.
Personal emails
A personal campaign has no template. You write each email yourself and can attach files. If nobody replies, you get a reminder.
Review drafts
Read and edit each draft, then schedule them together.
Follow-ups stop
A reply stops the follow-ups, also when someone else from the same company answers from another address.
Sending limits
Follow-ups and automatic sending stay within each mailbox's sending hours, daily limit and gap between emails.
Mailbox checks
VIPOutreach checks SPF, DKIM and DMARC and can test for blocklists and inbox placement. A mailbox can pause when a test fails or too many emails bounce.
What the email ends with
For each campaign you choose if the email ends with nothing, with a line that asks people to reply if they want no more emails, or with an unsubscribe link.
Blocklist and history
Unsubscribes and hard bounces block the address in all your projects. Campaigns skip people you contacted recently, and anyone who said no.
AI help
AI can propose a campaign, sort new websites by your rules and write first emails. They wait for you, unless you let a campaign send on its own.
Research
Tools to find websites to work with, and the address to write to. Each search or lookup costs credits.
Your own lists
Upload a CSV and map the columns, or add a site by hand. Both are free.
Search
Search Google or get the sites that link to a competitor. A finder can repeat a search on a schedule.
Site metrics
Domain rank, referring domains and visits of a website, from DataForSEO.
Contact address
Look up a website's contact address on the site itself and in Hunter, then check that it works.
Review
Websites from a search wait in To review until you approve or reject them.
Ready to bring your mailboxes together?
The Free plan includes one mailbox and one project, with no end date.