One inbox for your team's email and contacts
VIPOutreach brings your team's Gmail and Microsoft 365 mailboxes into one inbox. Share mailboxes, assign conversations and leave notes for each other, with the person, the company and the deal right next to every email.
- Free plan
- Gmail, Outlook and IMAP
- No credit card
Works with the mailboxes you already have
- Gmail
- Google Workspace
- Outlook
- Microsoft 365
- IMAP and SMTP
What does VIPOutreach do?
Connect
Every mailbox your team uses
Share
Mailboxes with the right people
Answer
Together, in one place
Keep track
Of people, companies and deals
How your team works in VIPOutreach
One inbox for all your mailboxes
Connect Gmail, Google Workspace, Outlook, Microsoft 365 or any IMAP mailbox. Mail shows all of them in one inbox, or one mailbox at a time, with your folders and a search across every mailbox.
Tag a conversation, star it, snooze it until you need it or set a reminder. Next to each email you see the person, their company and what your team already did with them.
- All inboxes in one view
- Search across every mailbox
- Tags, stars, snooze and reminders
Answer together, as a team
Share each mailbox with the people who need it and decide who may send from which address. Assign a conversation to a teammate, and everyone sees whose turn it is.
Internal notes stay inside VIPOutreach. Ask a colleague with an @mention instead of forwarding the email. When someone is already replying, the others see it.
- Assigned to me, for each person
- Internal notes with @mentions
- Follow a conversation and get notified when it moves
Replies that sound like you
Write in a full editor with your signature and attachments, and keep snippets for the answers you give every week.
If you want, AI writes a draft in your own voice from the conversation. You read it and change what you like before anything is sent.
- Snippets for answers you repeat
- Signatures and From addresses for each mailbox
- AI drafts in your voice, only if you want them
Every person and company, with their history
VIPOutreach keeps a page for each person and company you email, across all mailboxes and projects. It shows the emails, the calls and meetings you logged and the open tasks.
Add your own fields, like Topic or Budget, and filter the People and Companies lists by them. Export the lists as CSV whenever you need them.
- Log calls, meetings and messages on other channels
- Your own fields on people and companies
- People and Companies lists with filters
Know what comes next
A task is a next step with someone to do it, a due time and a reminder. It can link to the conversation, so whoever picks it up has the whole story.
When a conversation turns into business, track it as a deal. Deals move from Talking to Proposal sent to Won or Lost, with a one-off, monthly or hourly value, and the Deals page adds them up.
- Tasks with someone to do them and a due time
- Deals with stages and values
- Totals for each currency
What else is in it?
Projects for each client
Keep clients, brands and websites apart in their own projects. Members and viewers can be limited to the projects you pick.
Works with your AI assistant
Connect Claude or another assistant through MCP, or use the command line tool and the API. A connection can do what the person who approved it can do, and nothing more.
Campaigns and follow-ups
When you write the same kind of email to several people, a campaign holds the first email and the follow-ups. They go out from your own mailbox and stop when someone replies.
Research
Search Google or a competitor's backlinks for websites to work with, see their metrics and look up a site's contact address. Each search or lookup costs credits.
Mailbox checks
Test whether a mailbox's emails land in the inbox and whether its domain is on a blocklist. If you want, VIPOutreach pauses the mailbox until a test passes again.
Opt-outs and blocklist
Unsubscribes and hard bounces block the address in all your projects, and you can block addresses and domains yourself. Campaigns leave out everyone who said no.
What does it cost?
Start on the Free plan with one mailbox. Paid plans add mailboxes, projects and monthly credits, and Pro has room for 10 people.
Free
$0
To try VIPOutreach with one mailbox.
Basic
$195 a month
For one person with several mailboxes and projects.
Pro
$495 a month
For teams and agencies, with up to 10 people.
I've done most of my business over email since 2003, with clients, partners and other website owners. I wanted one place where my team and I see every mailbox, every conversation and the people and deals behind them. VIPOutreach is that place.
Questions
Why early access?
For now we open new accounts one at a time. Sign up, and you get an email when your account is ready. The Free plan has no end date.
Which mailboxes work with VIPOutreach?
Gmail and Google Workspace, Outlook and Microsoft 365 connect with a sign-in, and any other mailbox connects with IMAP and SMTP. VIPOutreach sends through the same mailbox, so your emails still show up in Gmail or Outlook too.
Can several people work in it?
Yes. Invite people as admins, members or viewers, and limit members and viewers to selected projects. You share each mailbox with the people you pick, assign conversations and leave internal notes for each other. The Pro plan has room for 10 people.
Whose servers send my emails?
Your mailbox provider's. VIPOutreach has no sending servers of its own. Every email goes out from a mailbox you connect, in your name, and VIPOutreach adds nothing you didn't choose. Open tracking is off unless you turn it on.
Does VIPOutreach sell contact data?
No. There are no contact lists or databases to buy in VIPOutreach, and our Terms don't allow reselling data from it.
What do credits pay for?
AI, website metrics and the searches and lookups you start yourself. Reading, writing and sending email from your own mailbox costs nothing. Each paid action shows its price before you start it.
Something else? Write to support@vipoutreach.com
Ready to bring your mailboxes together?
The Free plan includes one mailbox and one project, with no end date.